Guidelines for Open Access publishing in license agreements between The Royal Danish Library and publishing houses

The Royal Danish Library has negotiated license agreements with several publishers of academic journals, which also cover the publication of research articles as Open Access.

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These agreements give corresponding authors associated with Danish institutions the opportunity to publish their articles as Open Access (OA) in select journals at no extra cost, i.e. without having to pay Article Processing Charges (APC).

Please note that the Royal Danish Library only assesses requests for and eligibility to publish Open Access for articles that have already been accepted for publication in a journal covered by one of these agreements.

The lists of participating institutions and journals in each agreement can be found on the respective agreement's page [see the menu on the left]. Please note that ONLY hybrid journals are included in our agreements, meaning that Gold Open Access/Pure Open Access journals are NOT eligible, with the exception of IOP Publishing.

Conditions

Conditions for whether or not the Royal Danish Library can validate requests for Open Access publication

The corresponding author of the accepted manuscript must always credit his/her affiliation with an institution participating in the relevant publishing agreement.

The corresponding author of the accepted manuscript must be an employee or student at the institution which he/she has credited.

Important notes about this condition:

• It is possible for corresponding authors to have dual or multiple appointments (e.g. to a university and a hospital, to a university and a company, to two different universities) as long as one of these appointments is at an institution, which is part of the relevant agreement, and the relevant institution is explicitly credited.

• Only the affiliation of the corresponding author is relevant for eligibility purposes.

• Corresponding authors who are emeritus, visiting researchers, or otherwise affiliated are NOT eligible.

Corresponding authors must use their email address from the credited institution when requesting OA publication covered by an agreement.

Important notes about this condition:

• If the corresponding author cannot or does not want to use his/her institutional email address, The Royal Danish Library would have to use other methods to verify the author's affiliation with the credited institution, and the process may take longer.

• Please note that some publishers require the use of an institutional email address, while others accept the use of e.g. IP range for the institution. For more information on specific requirements, please see Table 1 below.

The corresponding author choose a Creative Commons license, which is a copyright license.

Where the publishing agreement gives the authors a choice, the Royal Danish Library, in line with the Danish Open Access strategy, encourages authors to choose the CC-BY 4.0 license, which is the least restrictive license in the Creative Commons portfolio.

Note that some journals require a specific type of CC-BY license. For more information on the specific Creative Commons licenses that can be used in each agreement, please see Table 1 below. For more information about Creative Commons licenses, we suggest you visit Creative Commons.

Eligibility for Open Access publication is tied to timeline conditions for each agreement. See table 1

Conditions according to publishing agreement
Condition Elsevier Wiley De Gruyter Cambridge University Press IOP Publishing Springer
1 Yes Yes Yes Yes Yes Yes
2 Yes Yes Yes Yes Yes Yes
3 Voluntary, but recommended Voluntary, but recommended Yes Voluntary, but recommended Voluntary, but recommended Voluntary, but recommended
4

CC-BY or

CC-BY-NC-ND
depending on the journal

CC-BY, CC-BY-NC, CC-BY-NC-ND, or CC-BY-ND
depending on the journal

CC-BY CC-BY, CC-BY-NC-SA, or CC-BY-NC-ND

CC-BY or CC BY-NC-ND
depending on the journal

CC-BY or CC-BY-NC
5

The first submission to a journal must be in the agreed period
2021-24

Acceptance of article must be in the agreement period
2022-25

Acceptance of article must be in the agreement period
2023

Acceptance of article must be in the agreement period
2023-25

Acceptance of article must be in the agreement period
2023-25

Acceptance of article and OA approval must be in the agreement period
2023-26