FAQ - Open Access licence agreements

You will find a list of publishers with national licence agreements with the possibility of Open Access publishing for affiliated researchers in the menu.

You can find lists or overviews of which journals are covered by the agreements under the individual agreements or in Journal Finder .

You will find an overview of the institutions that are covered by a specific agreement with Open Access publishing under the individual publishing agreement.

You can read about the details of each agreement in the menu.

As a starting point, we recommend, and some agreements require, that you use your institutional e-mail for submission. Your e-mail address is the fastest way in which the publisher can verify that you are eligible, and therefore exempt from the payment of the Article Processing Charge (APC) under an agreement concluded by Royal Danish Library. Other verification methods can be used in special cases, but this may mean a longer processing time.

Please note that the information below this answer is not legal advice.

When you publish Open Access, you as an author must choose a Creative Commons licence. The type of Creative Commons licence you choose determines the rights that both you as an author and readers will have regarding sharing and reusing your article. It is therefore important that you choose the licence that best covers your needs for future use of the article.

Please note that your copyright as an author is also subject to the licence conditions of the specific agreement you are publishing under.

• Get more information about which Creative Commons licences you can choose from in the individual agreements .
• Get more information about Creative Commons licences in general at Creative Commons .

Articles only count towards an agreement when the corresponding author's institution has been checked and approved. For most agreements, this happens in two stages, where the publisher carries out the first (automatic) screening and Royal Danish Library then confirms this (manually). In addition to your affiliation, the publisher will check whether the article has been accepted for publication within the applicable agreement period.

Please note that these processes for approving publication without payment of APC are not linked to editorial processes at the journals. They are solely a check on whether the corresponding author can have their APC payment covered and have their article published Open Access after it has been accepted for publication by the journal.

The institutions will be kept informed of the status of publication under the agreements. Authors should be aware that even if the maximum of an agreement has not been reached when the authors submit the manuscript, it is not possible to know whether the APC for publication will be covered by the agreement. This is because the APC is only covered by the agreement after the manuscript has been finally accepted for publication. Contact your institution's research service/research support if you have any questions.

There may be several reasons why you may encounter a charge at the end of your Author Journey, when both your institution and the chosen journal are covered by an agreement with Open Access publishing.

If it is an agreement with a limited number of articles that may be published Open Access under the agreement, it is possible that the maximum has already been reached before your article was received. In that case, contact your institution's research service/research support.

It may also be because the publisher's system does not recognise the name of your institution. Check in the drop down menu whether your institution is mentioned. If it is mentioned, you should contact your institution's research service/researcher support.

There may be various reasons why you receive an invoice.

In some cases, there will be costs associated with publishing that are not covered by the agreement. These could be, for example, colour charges or page charges.

Read more about Conditions for Open Access publishing in licence agreements between Royal Danish Library and publishers.

Even if your institution is part of an agreement with Open Access publishing, it may happen that you do not meet all the conditions as corresponding author and therefore your request will not be validated by Royal Danish Library. If you believe this is an error, please contact your institution's research service/research support.

It may also be because the publisher's system does not recognise the name of your institution, as it does not match the information in the publisher's system.

Try going through the Author Journey again and use the drop down menu to identify your institution. If you do not see your institution in the drop down menu, please contact your institution's research services/research support.

It depends on the individual agreement. Contact your institution's research service/research support for more information.

The publisher has an overview of the editorial process. Please contact the journal's editorial office for more information.

It is the publisher that issues the post acceptance link. Please contact the publisher's support team for more information.

If your question is about publishing, copyright or Open Access in general, you can contact your institution's research service/research support.

If it concerns the conditions of the agreements, you can write to licensservice@kb.dk